Privacy Policy

Basic Policy for Personal Information Protection

TPR CO., LTD. , recognizes the appropriate handling of customer personal information to be an important Social duty, and this handling is done rigorously as described below.

Name of Business

TPR Co., Ltd.

Compliance with Relevant Code/Guidelines, etc.

For the Privacy Policy, our company complies with laws, as well as associated government or ministerial ordinances, guidelines, etc., relating to personal information protection, the Personal Information Protection Law and other personal information and privacy.

Privacy Policy

When our company obtains personal information, its use purpose is made clear, and the scope of obtained personal information is of the range required to achieve that purpose.

Use Purpose

Our company mainly manufactures and sells Piston Rings, Cylinder Liners, valve sheets, aluminum products, industrial plastic products, Industrial Rubber Parts, etc., and in order to perform this business we use the range of personal information required relating to customers or our company's employees etc., as described below.

Customer information

Business relating to performance of contracts entered into between customers and our company
Proposal/offers of various Products/Services including our company's group companies
Shipping, all communications, after service etc. for products
For market surveys and to develop new Products/Services
For items ancillary to/associated with other business by our company

Our company employees' etc. information

  • Business relating to hiring/joining the company of our company's employees, etc., business relating to human resources, labor management, training/education, benefits, salary/pension etc. calculation/payment administrative work, employment related management such as health control.
  • Regarding personal number and specific personal information for business such as internal business performance, all required procedures, employee etc. management, this is appropriately handled based on "Basic Policy for Appropriate Handling of Personal Number and Specific Personal Information"

We will take charge of personal information for use as per ① and ② above. As well as publishing these use purposes on our company website, etc., this will be made explicit in cases where information is obtained directly from a customer in written form, etc.

Joint Use

In order to perform business such as offering merchandise/products and ancillary/associated services etc., our company and our company's group companies may jointly use this information between companies, as described below.

Customer information

1) Purpose of joint use
Advising/proposing various Products/Services to customers, and responding etc. to customer inquiries/complaints (same as use purpose described above in 4. (1))

2) Personal data items
Name, company address, department, post, telephone number, email address, inquiry content, etc.

3) Scope of group companies for joint use
Our company and our company's group companies

4) Person responsible for personal information
The person responsible at the company that originally obtained each item or personal information

Employee etc. information

1) Purpose of joint use
Business management, performance management, human resources management, labor management, emergency response etc. at the group company

2) Personal data items
Name, date of birth, gender, address, department, post, telephone number, email address etc., other information required to achieve joint use purpose

3) Scope of group companies for joint use
Our company and our company's group companies

4) Person responsible for personal information
The person responsible at the company that originally obtained each item or personal information

Items Relating to Safety Control Measures

Our company provides internal rules and organization to appropriately manage personal information to prevent leaks, losses or damage to such information, to appropriately handle personal information.
If the storage period defined by code has passed, or if the need to handle a customer's personal information has passed, our company will promptly delete the customer's personal information.

Outsourcing

Our company may outsource the Privacy Policy to a third party. In this case, necessary and appropriate oversight of the third party will be conducted by our company in accordance with the Personal Information Protection Law, etc.

Limitations on What is Provided to Third Parties

Where our company has obtained the customer's advance consent and that information is to be provided outside our company, and excluding cases defined by code, etc., customer personal information will not be provided/disclosed to third parties.

Internal Training

Our company will conduct training/education regarding personal information protection with employees etc., and endeavor to ensure this is widely known.

Continuous Improvement

Our company will endeavor to continuously improve this Basic Policy and Privacy Policy.

Disclosure etc. of Personal Data We Hold

Where there is a request from an individual or their representative to disclose personal information that our company holds (hereinafter "the personal data that is held"), excluding the cases in the clauses below, this will be dealt promptly as practicable and to the range required. If not be disclosed or the personal data that is held does not exist, such a response will be given.

  • Where there is a fear of harm to the individual or third party's life, body, assets or other rights and interests
  • Where there is a fear that significant harm will be done to the appropriate implementation of our company's business
  • Where it would be a violation of code

If the individual or their representative requests the correction, addition or deletion of the personal data that is held because the content is not factual, or where there is a request to stop the use or to delete or to stop the supply of information to a third party because the information is being handled in violation of code, we will investigate and respond.
Furthermore, for disclosure or other requests, you may be liable for the administrative costs in advance.

Contact Point for Dealing with Questions or Complaints

For questions or complaints relating our company's Privacy Policy, please contact the following.
Furthermore, it is also possible to speak to the Personal Information Protection Commission or other oversight institution regarding dissatisfaction relating to the Privacy Policy.

Person responsible for managing personal information protection

Human Resources General Affairs General Manager

Point of inquiry regarding Privacy Policy

Human Resources General Affairs Department "Personal Information Inquiry Contact Point"
Shin Marunouchi Center Building, 1-6-2 Marunouchi, Chiyoda-ku, Tokyo-to, 100-0005
Telephone number 03-5293-2811

TPR group companies with joint use of personal information

TPR Industry Co., Ltd.
TPR Nobukawa Trading Co., Ltd.
TPR Premec Co., Ltd.
TPR Enpla Co., Ltd.
TPR Engineering Co., Ltd.
TPR EK Metals Co., Ltd.
TPR Thermal Engineering Co., Ltd.
TPR Trading Co., Ltd.
TPR Altec Co., Ltd.
TPR Total Service Co., Ltd.
TPR Sunlight Co., Ltd.
TPR Business Co., Ltd.
TPR Nobukawa Co., Ltd.

Basic Policy for Appropriate Handling of Personal Number and Specific Personal Information

Name of Business

TPR Co., Ltd.

Compliance with relevant code/guidelines, etc.

For the handling of personal number and specific personal information (hereinafter "specific personal information etc."), our company complies with "Law relating to use etc. or number for identifying a particular individual for administrative procedures" (Number Law) and "guidelines relating to appropriate handling of specific personal information (business person version)", as well as "Law relating to protection of personal information" (Personal Information Protection Law) and various ministerial guidelines.

Use Purpose

Specific personal information etc. that is provided will be used by our company for the purposes below.

Specific personal information etc. for trading partners

  • Creation of payment records relating to real property trading
  • Creation of payment records relating to remuneration, charges, contract fees and awards

Specific personal information etc. for shareholders

  • Creation of payment records relating to sharing of dividends and surplus

Specific personal information etc. for our company's employees etc. as well as spouse and dependent family etc.

  • Creation of withholding allowance certificate for salary income/retirement income/state pension etc.
  • Creation of tax allowance application for dependents etc. (transfer), and insurance fee tax allowance application/salaried income receiver's spouse's special tax allowance application
  • Creation of salary payment report etc.
  • Creation of salaried income receiver's transfer submission relating to salaried income report special levy etc.
  • Creation of application to switch over to special levy etc.
  • Creation of payment record per recipient of retirement benefits etc.
  • Creation of application relating to retirement income
  • Application, submissions and application submissions work relating to property accumulation saving/property accumulation pension
  • Submissions relating to health insurance/welfare pension insurance
  • Submissions relating to employment insurance
  • Submissions relating to worker accident compensation insurance
  • Submissions relating to citizen pension third insured parties
  • Submissions relating to Defined Benefit Corporate Pension Law, Defined Contribution Pension Law
  • Creation/submission of legal documents relating to shareholding association financial product trading

Items relating to safety management measures

To prevent leak, loss or harm to specific personal information etc. and to appropriately manage other personal number, our company defines the "specific personal information handing rules" and complies with this.

Handing of Outsourcing

Our company may outsource the handling of specific personal information to a third party. In this case, necessary and appropriate oversight of the third party will be conducted by our company in accordance with the Number Law and the Personal Information Protection Law, etc.

Continuous Improvement

Of the specific personal information etc. that is held by our company, If the person concerned or their representative seeks the disclosure of that which our company has the authority to disclose etc. (hereinafter "the relevant specific personal information, etc."), we will respond without delay excluding the items below.

  • If there is a risk of harm to the life, person, assets or other rights of the person or a third party
  • If there is a risk of significant damage being caused to the appropriate execution of our company's work
  • If there is a violation of code

Furthermore, for disclosure or other requests, you may be liable for the administrative costs in advance.

Contact Point for Questions and Complaints

Please address inquiries regarding the disclosure of specific personal information etc. to the "Contact Point for Inquiries on Specific Personal Information etc."

Human Resources Department "Contact Point for Inquiries on Specific Personal Information etc."
Shin Marunouchi Center Building, 1-6-2 Marunouchi, Chiyoda-ku, Tokyo-to, 100-0005
Telephone number 03-5293-2811

Established November 1st, 2018

Basic Policy Regarding Appropriate Handling of Personal Number and Specific Personal Information

TPR Co., Ltd. (hereinafter "our company") will, based on laws relating to personal information protection (hereinafter "laws"), code relating to the Company Law and our company's Basic Policy for Personal Information Protection, will appropriately handle shareholders' personal information, and endeavor to protect it.

Name of Business

TPR Co., Ltd.

Purpose of Use of Personal Information

At our company, we use shareholders' personal information for the purposes below.

① To exercise shareholders' rights based on code regarding the Company Law and to perform our company's duties

② To provide various benefits from our company to shareholders

③ To implement various measures for a smooth relationship between shareholders and the company

④ To manage shareholders, such as creating data based on various laws

Contact Points for Inquiries etc. Regarding Personal Information

Inquiries relating to shareholders' personal information should be addressed to the below.

TPR Co., Ltd. Human Resources General Affairs Department

Shin Marunouchi Center Building, 1-6-2 Marunouchi, Chiyoda-ku, Tokyo-to, 100-0005
Telephone number 03-5293-2811

Share register administrator

Mizuho Trust & Banking Co., Ltd. Main branch Securities Agency Department
1-2-1 Yaesu, Chuo-ku, Tokyo-to, 103-8670
Telephone number 0120-288-324 (toll free)

Established November 1st, 2018

Please feel free to get in touch about
product information or transactions, recruitment, etc.

03-5293-2811

Contact hours are 8:30 to 17:00, excluding our company holidays.